Secretary

Mace

About the job
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The Project

Mace has been appointed to provide Project Management services for a strategic client in the delivery (design and construction) of a luxury residential tower in Dubai.

Our Values Shape The Way We Consult And Define The People We Want To Join Us On Our Journey, They Are

Safety first – Going home safe and well.

Client focus – Deliver on our promise.

Integrity – Always do the right thing.

Create opportunity – for our people to excel.

You’ll Be Responsible For

Provides reception support, answering telephone and taking messages where necessary, ensuring they are passed on to relevant parties immediately.
Distributes internal and external mail.
Orders office refreshments/meeting lunches.
Assists with typing minutes, agendas, and notices.
Create signs/documents as required.
Maintain filing systems.
Reports any site-related IT problems to the helpdesk.
Meet and greet guests as the face of the organisation.
Ensures visitors/guests sign in on arrival.
Organises refreshments for meetings/visitors.
Provides office diary management support, i.e. booking meeting rooms.
Receiving deliveries/incoming and outgoing posts.
Works collaboratively towards the common goal of net zero carbon transition and shares responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll Need To Have

Experience working in the United Arab Emirates is essential for client approval.
Experience with web-based applications/software.
Knowledge and use of document control.
Experience in an administration capacity.
Previous experience within a Construction environment.

You’ll Also Have

Diploma or Degree in relevant subject.
Stakeholder management experience.
Strong written verbal and communication skills.
Time management.
Demonstrated experience in IT skills covering Excel, Word, Outlook, and PowerPoint.
Demonstrated typing skills/ability.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

To apply for this job please visit careers.macegroup.com.

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